Payroll outsourcing is when an organisation hands over the responsibility for payroll — and the associated administration, data handling, and tax and employment law compliance of employees on an organisation’s payroll — to a third-party service provider. Payroll outsourcing providers use specialist payroll software and employ trained payroll professionals to handle payment processing, reporting, and administration. Discover more outsourced payroll FAQs
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OUTSOURCED PAYROLL SERVICES BY CIPHR
Payroll services you can count on
Fully managed outsourced payroll services handled by our 25-strong team of UK payroll experts. Enjoy peace of mind from paying your people on time, every time.
OUTSOURCED PAYROLL YOU CAN TRUST
Five good reasons to outsource your payroll
Outsourcing your payroll can mitigate risk, save you money, reduce errors and free up your time.
- The cost per employee per transaction can be less than the cost of a dedicated team
- Pensions auto-enrolment is set up to meet the needs of your scheme’s provider
- The payroll cut-off date is closer to pay day so you have more time to get things right
- Payroll cycles include multiple review points for more control and less admin
- Gives your HR team more time to work on strategy
"Ciphr HR has taken away some of my admin tasks, and freed up my time to focus on proactive, not just reactive, tasks. I’d definitely recommend it."
What makes Ciphr one of the UK’s favourite outsourced payroll providers?
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Confidently compliant
Our payroll team stays up to date on all legislative changes
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Expertise on demand
A combined 400 years of experience across our payroll services team
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Every minute counts
Your time is your bottom line. Save on both when you outsource to our payroll bureau services
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Meticulous pay runs
We process over £2 billion Bacs payments per year, precisely. You’re in safe hands
Payroll service excellence with Ciphr
25 UK-based payroll experts
All CIPP members, with continuous CIPP training
Bacs-approved bureau
Process over £2b Bacs payments per year
Monthly payroll procedures manual review
Customer support
Customer advisory group
Ciphr Academy training portal
Annual review with payroll bureau manager
Are you a legal, finance, insurance or professional service firm? This webinar is packed full of practical tips for solving the HR and payroll challenges specific to your sector
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WHY CLIENTS LOVE CIPHR’S OUTSOURCED PAYROLL SERVICE
A payroll partner that’s part of your team
Ciphr customers have a dedicated payroll administrator, a payroll manager and a third shadow payroll administrator for x3 contingency. They’ll become a trusted part of your team and help you lower costs, save time, and stay compliant.
Bureau and fully-managed options
HMRC-recognised, Microsoft tested
Pensions auto-enrolment service
Bacs submission
Exports and reports
PAYE-registered agent
How our outsourced payroll services work
It’s your payroll, and our payroll people. We offer five levels to choose from:
- Full end-to-end outsourced managed payroll processing
- Payroll processing up to Bacs submission
- Bacs and filing only service
- Bacs-only service
Find out which option is best for you in this 60-minute webinar.
Your payroll, our payroll people
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Over the years, our outsourced payroll process has been fine-tuned. This is what you can expect when you say yes to Ciphr:
- You send us your data via the secure portal
- We process the data, then run checks and balances
- You receive your payroll data for approval
- We complete the payroll cycle, submitting your RTI to HMRC, uploading your contributions to your pension provider, and we process your Bacs files
- You receive your payroll reports, job done
FAQ: outsourced payroll
Organisations can outsource payroll to save time and money, ensure all employees are paid accurately and on time, safeguard their compliance with tax and employment laws, and alleviate the time-consuming administrative burden of the payroll process. Outsourced payroll saves time typically spent on administration, and can save money by removing the need to hire in-house payroll administrators, fees for payroll software, and potential penalties for non-compliance with tax and employment law regulations.
When organisations outsource payroll, they should look for a provider that can offer the right support for their needs. Outsourced payroll service providers must be able to handle the total number of employees on the payroll, while ensuring the organisation’s compliance with tax and employment law regulations. Organisations should also look out for high levels of IT and data security (ISO certification is vital), comprehensive customer support, and testimonials from other customers.
The cost of outsourcing payroll is typically a ‘per payslip’ pricing structure and will be based on the complexity of your payroll needs, how many employees are on your payroll, how many pay runs are processed in each pay period, and the functionality your organisation needs from their payroll software. Discover more outsourced payroll FAQs
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