INTEGRATED HR PAYROLL SYSTEMS BY CIPHR

HR and payroll software is an integrated digital system that enables employers to pay their staff quickly, accurately and efficiently. The integrated system comprises HR software that stores records about individuals' jobs and pay, with payroll software that makes the necessary calculations for each pay run, and processes payments.

The best payroll software enables your organisation to pay its people efficiently, accurately, securely and on time, every time. Many organisations prefer integrated HR and payroll software that simplifies and speeds up the process of paying workers. When choosing payroll software, look for a system that is kept up to date with changes in legislation, and is supported by a helpful and knowledgeable customer care team.

Payroll systems include outsourced payroll services run as a service, cloud-based payroll software (hosted by the vendor, and used by the client), and on-premise payroll software hosted on-site at the business’ premises.

The benefits of an integrated HR and payroll system include:

- Better data security and compliance
- Provides access to a shared database for both HR and payroll teams
- Greater accuracy thanks to reduced manual data entry
- Streamlined payroll processes, helping you to push back payroll cut-off dates
- Produce complex reports with minimal input
- Enhanced record-keeping through improved audit trails
- Single hub for HR and payroll support
- Reduced administrative burden thanks to a cohesive tech stack
- Decreased likelihood of error, which is typical of disjointed systems

HR and payroll work together to ensure employees are paid accurately and on time, every time. While HR is responsible for managing employee relations on a broader level — including hours worked, holiday and sick pay management, and benefits administration — payroll professionals are responsible for ensuring employees are paid correctly, taking into account their salary and hours worked, as well as any additional (or atypical) payments such as overtime, holiday pay, bonuses, and sick pay.

HR teams can, broadly speaking, either run payroll in -house or outsource their payroll function; both options will require payroll software to perform the process. The payroll software HR uses in-house can range from off-the-shelf payroll software, to customised integrated payroll systems, like Ciphr Payroll, which is connected to the organisation’s HR system.

HR and payroll need to work collaboratively to ensure employees are paid on time and accurately for each pay period. It is the organisation’s choice whether to keep payroll in-house or outsource the payroll process, but an integrated HR and payroll system is one of the most reliable, practical ways to ensure accurate data transfers and timely payments, regardless of the size of the organisation or the complexity of the payroll function.